Every email. Retained, searchable, and compliant.
Regulators, insurers, and courts can ask for years of email history at short notice. IP Four deploys compliant email archiving that captures everything automatically and lets you retrieve any email in seconds.
Archiving built for compliance, not just storage.
Our email archiving solutions go beyond simple retention to give you instant search, legal hold, and the compliance documentation your regulators and insurers require.
Automated Email Archiving
Every inbound and outbound email captured and archived automatically. No user action required. Tamper-proof storage ensures archived emails cannot be altered or deleted.
Instant Search and eDiscovery
Full-text search across years of archived email in seconds. Search by sender, recipient, date, keyword, or attachment type. Results available immediately for legal or compliance requests.
Legal Hold and Litigation Support
Place specific mailboxes or email threads on legal hold to prevent deletion during disputes or investigations. Preserve evidence in its original, unaltered state.
Configurable Retention Policies
Retention periods set per user, department, or organisation to match your regulatory requirements. Automatic deletion at end of retention period with full audit trail.
GDPR and Regulatory Compliance
Archiving configured to meet GDPR, FCA, SRA, and sector-specific retention requirements. Data stored in UK data centres. Subject access requests fulfilled from archive in minutes.
Email Continuity and Replay
If Microsoft 365 goes down, your team can continue sending and receiving email via the archive. Historical email replayed into new mailboxes if accounts are lost or corrupted.
Explore Email Archiving Capabilities
Tamper-Proof Email Storage
WORM storage with cryptographic integrity verification
Full Text Search and eDiscovery
Instant search across years of archive for legal and compliance
Retention Policy Management
Automated retention policies mapped to your regulatory obligations
Regulatory Compliance
GDPR, FCA, SRA, NHS and sector-specific compliance coverage
Mailbox Migration and Backup
Zero-downtime migration with full history preservation
Instant Archive Access
Self-service access for compliance, legal, and HR teams
From compliance review to fully archived email.
Compliance Requirements Review
We review your sector-specific retention obligations, existing email policies, and any outstanding compliance gaps. Map requirements to archiving configuration.
Archive Design and Configuration
Retention policies, legal hold procedures, and access controls configured. Data residency confirmed. Integration with Microsoft 365 or existing mail platform established.
Historical Email Migration
Existing email history migrated into the archive. Gaps in historical records identified and documented. Archive integrity verified before go-live.
Ongoing Management and Compliance Reporting
Monthly compliance reports showing archive health and retention status. Legal hold requests handled within agreed SLAs. Annual retention policy reviews.
How we have helped Lancashire businesses.
Solicitors Practice Compliance Requirement
A Preston law firm needed to demonstrate 7-year email retention to their professional indemnity insurer and the SRA. Their existing Microsoft 365 retention was inadequate.
Compliant archiving with 7-year retention deployed. Historical email migrated. SRA and insurer requirements met. Premium reduction achieved.
Employment Dispute Evidence Retrieval
A Blackburn manufacturing company needed to retrieve 18 months of email correspondence between two employees as part of an employment tribunal process.
Full email thread retrieved from archive in under 30 minutes. Legal hold placed on relevant mailboxes. Evidence provided to solicitors in required format.
FCA-Regulated Firm Audit
A Lancashire financial services firm faced an FCA audit requiring demonstration of compliant email retention and the ability to retrieve specific client communications.
Archive search demonstrated to FCA auditors. All requested emails retrieved within minutes. Retention policy documentation provided. Audit passed.
Know your email retention meets your obligations.
Our free compliance assessment reviews your current email retention against your sector requirements and identifies any gaps before they become a problem. No cost, no obligation.