Find any email in seconds. From any year.
Legal requests, regulatory investigations, and subject access requests do not wait. IP Four deploys full text search and eDiscovery tools that let your compliance and legal teams retrieve exactly the emails they need, in seconds, without IT involvement.
Search tools built for legal and compliance teams.
From instant full text search to eDiscovery case management, every capability is designed to help your legal and compliance teams respond to requests quickly and accurately.
Full Text Search Across All Archived Email
Search every word in every email body, subject line, and attachment across your entire archive. Results returned in seconds regardless of archive size. No indexing delays, no waiting.
Advanced Search Filters
Combine sender, recipient, date range, keyword, attachment type, and mailbox filters to pinpoint exactly the emails you need. Boolean operators and proximity search supported.
eDiscovery Case Management
Create eDiscovery cases to organise search results for legal proceedings. Tag, annotate, and export emails in formats accepted by UK courts and regulatory bodies.
Legal Hold Integration
Place specific mailboxes, senders, or search result sets on legal hold directly from the search interface. Held emails cannot be deleted or modified until the hold is explicitly released.
Bulk Export and Reporting
Export search results in PST, EML, PDF, or CSV format for legal review, regulatory submission, or internal investigation. Export logs maintained for chain of custody purposes.
Delegated Search Access
Grant legal teams, compliance officers, and HR personnel access to search specific mailboxes without IT involvement. Role-based access ensures each user can only search what they are authorised to see.
From archive to instant search capability.
Search Requirements Review
We review your typical search scenarios, legal hold requirements, and who needs access to the archive. Search interface and access controls are designed around your actual use cases.
Index Configuration
Full text indexing configured across all archived email including attachments. Custom metadata fields added where required. Search performance validated against your archive size.
Access Control Setup
Role-based access configured for IT administrators, compliance officers, legal teams, and HR. Each role sees only the mailboxes they are authorised to search.
eDiscovery Workflow Design
Case management workflows designed for your legal and compliance processes. Export formats, naming conventions, and chain of custody documentation agreed with your legal team.
User Training
Compliance officers, legal teams, and HR personnel trained on search interface and eDiscovery case management. Training tailored to each role and their specific search scenarios.
Ongoing Support and Optimisation
UK-based support for complex search requests and legal hold management. Search performance monitored and optimised as archive grows. New user access provisioned within agreed SLAs.
How we have helped UK businesses respond faster.
Subject Access Request Fulfilment
A Manchester retailer received a GDPR subject access request requiring all emails mentioning a specific individual to be retrieved and reviewed within the 30-day statutory deadline.
Full text search across 8 years of archive completed in under 2 minutes. 847 relevant emails identified, reviewed, and redacted where required. SAR fulfilled 12 days ahead of deadline.
Commercial Dispute Evidence Gathering
A Birmingham construction firm needed to retrieve all email correspondence with a contractor over a 3-year period as part of a contract dispute. The contractor was claiming terms had been verbally agreed.
Complete email thread retrieved and exported in court-admissible format. Legal hold placed on all relevant mailboxes. Evidence package delivered to solicitors within 4 hours of request.
Regulatory Investigation Response
A Leeds financial services firm received an FCA information request requiring all client communications relating to a specific product over an 18-month period to be produced within 5 business days.
eDiscovery case created, search completed, and results reviewed within 2 days. Export in FCA-required format produced. Regulatory deadline met with 3 days to spare.
Respond to legal requests in hours, not weeks.
Our free eDiscovery assessment reviews your current email retrieval capability and shows you exactly how quickly you could respond to your next legal or regulatory request.