Your compliance team finds any email without raising a ticket.
Every IT ticket for an archived email is wasted time. IP Four gives your compliance, legal, and HR teams self-service access to the archive so they can find what they need in seconds, any time, from any device.
Archive access designed for the people who need it most.
From sub-second search to Outlook integration, every capability is designed to give your compliance, legal, and HR teams the access they need without creating work for IT.
Sub-Second Search Results
Full text search across years of archived email returns results in under a second. No waiting, no queuing, no IT ticket required. Results available immediately for any authorised user.
Web and Mobile Access
Archive accessible via web browser on any device. Mobile-optimised interface for access on the go. Secure login with multi-factor authentication. No VPN required.
Role-Based Self-Service Access
Compliance officers, legal teams, HR, and managers given self-service access to the mailboxes they are authorised to search. No IT involvement required for routine archive queries.
Outlook Integration
Archived emails accessible directly from within Outlook via an archive add-in. Users can search the archive without leaving their email client. Archived emails opened and replied to as normal.
Access Audit and Logging
Every archive access event logged with user, timestamp, search terms, and results viewed. Audit logs available for compliance review and regulatory inspection. Alerts for unusual access patterns.
Secure Export and Sharing
Archived emails exported securely in multiple formats for legal review, regulatory submission, or internal investigation. Export permissions controlled by role. All exports logged.
From access design to self-service teams.
Access Requirements Review
We identify who needs access to the archive, what they need to search, and how they will use the results. Access tiers and permissions designed around your actual use cases.
Role and Permission Design
Access roles designed for each user group. Compliance officers, legal teams, HR, and managers each receive appropriate permissions. Mailbox scope defined for each role.
Portal Configuration
Archive access portal configured with your branding and access controls. Outlook add-in deployed to relevant users. Mobile access tested across common devices.
User Provisioning
Users provisioned with appropriate access roles. Multi-factor authentication configured. Single sign-on integrated with your existing identity provider where available.
Training and Handover
Compliance, legal, and HR teams trained on archive search and export. IT administrators trained on access management and audit log review. User guides provided for each role.
Ongoing Access Management
New user access provisioned within agreed SLAs. Access reviews conducted quarterly. Audit log monitoring included. UK-based support for access issues and permission changes.
How we have helped UK teams access archives faster.
HR Team Self-Service Archive Access
A Manchester retailer had their HR team raising IT tickets every time they needed to retrieve email evidence for disciplinary or grievance proceedings. IT was spending 4 hours per week on archive requests.
HR team given self-service access to relevant mailboxes. IT archive request tickets eliminated. HR team retrieving evidence in minutes rather than days. IT time redirected to higher-value work.
Compliance Team Regulatory Response
A Birmingham financial services firm needed their compliance team to be able to respond to FCA information requests without IT involvement. Current process took 3 days to retrieve requested emails.
Compliance team given self-service access with FCA-appropriate export formats. Response time reduced from 3 days to 4 hours. IT no longer involved in routine compliance queries.
Legal Team eDiscovery Access
A Leeds law firm needed their in-house legal team to be able to search the archive for client correspondence without raising IT requests. The current process was creating delays in litigation support.
Legal team given full eDiscovery access with case management tools. Archive searches completed independently. Litigation support response times reduced by 75%.
Give your teams the access they need, right now.
Our free access assessment reviews your current archive retrieval process and shows you exactly how much time your compliance, legal, and HR teams could save with self-service access.