Meetings that work. Every time.
From one-click meeting room joins to compliant call recording, IP Four configures Teams meetings and conferencing so your team can focus on the meeting, not the technology.
Every meeting capability, set up correctly.
Meeting policies, room hardware, dial-in conferencing, recording, and external meeting settings all configured to match your business requirements.
Meeting Policy Configuration
Teams meeting policies configured for different user groups. Recording permissions, lobby settings, external participant controls, and transcription all set to match your requirements.
Teams Rooms Deployment
Meeting rooms equipped with certified Teams Rooms hardware. Touch panels, cameras, and audio configured. One-touch join for scheduled meetings. Remote management enabled.
Audio Conferencing and Dial-In
Audio conferencing licences configured so participants can join Teams meetings by phone. Dial-in numbers assigned. Conference bridge settings configured for your organisation.
Recording and Transcription
Meeting recording policies set so the right meetings are recorded and stored in the right place. Automatic transcription enabled where required. Retention applied to recordings.
External and Guest Meetings
External meeting settings configured so clients and partners can join Teams meetings without a Microsoft account. Lobby policies set to balance security and convenience.
Live Events and Webinars
Teams Live Events and Webinar features configured for large-scale internal broadcasts and external events. Presenter roles, Q and A, and registration pages set up.
From audit to seamless meetings.
Meetings Audit
We review your current meeting tools, room equipment, and conferencing requirements. External meeting frequency, recording needs, and compliance requirements all assessed.
Policy Design
Meeting policies designed for each user group. Recording and transcription requirements documented. External meeting settings agreed. Lobby policies defined.
Admin Configuration
Teams admin centre configured with your meeting policies. Audio conferencing licences assigned. Conference bridge numbers configured. Recording storage locations set.
Rooms Hardware Setup
Teams Rooms hardware installed and configured in your meeting rooms. Touch panels paired. Camera and audio tested. Remote management console configured.
User Testing
Meeting scenarios tested with real users. External meeting joins tested. Room hardware validated. Recording and transcription verified. Issues resolved before full rollout.
Staff Guidance
Quick reference guides provided for meeting hosts and room users. Best practice guidance on external meetings, recording consent, and transcription shared with all staff.
Meetings configured for Lancashire businesses.
Law Firm, Preston
A 50-person law firm needed to record all client meetings for file notes and compliance purposes. Their existing video conferencing tool had no compliant recording capability.
Teams meetings deployed with automatic recording for client-facing meetings. Recordings stored in SharePoint with retention policies applied. Compliance requirement met within two weeks.
Manufacturing Company, Burnley
A manufacturer had four meeting rooms with ageing video conferencing equipment. Different rooms used different systems and joining external calls was unreliable.
Teams Rooms hardware deployed across all four rooms. Consistent one-touch join experience. External clients now join Teams meetings without any technical issues.
Training Provider, Blackburn
A training company needed to run webinars for up to 200 external attendees and record sessions for delegates who could not attend live.
Teams Webinar configured with registration pages and recording. Live sessions run reliably for 200 attendees. Recordings automatically shared with registered delegates after each session.
Ready for meetings that just work?
Book a free Teams meetings review. We will assess your current setup, identify what needs configuring, and give you a clear plan for reliable, compliant meetings.