Every team. Every project. One structured space.
Scattered documents and disconnected tools slow teams down. IP Four deploys SharePoint team sites with shared libraries, task lists, and Teams integration so every team has a structured space to collaborate from day one.
Team sites built for real collaboration.
From site architecture to Teams integration, we configure every component your teams need to collaborate effectively without switching between tools.
Team Site Architecture
Team sites designed for departments, projects, and working groups. Site templates created so new sites are provisioned consistently. Hub sites connect related team sites for unified navigation.
Shared Document Libraries
Document libraries configured for each team with appropriate metadata, permissions, and views. Teams channel files stored in SharePoint automatically. No more emailing documents between team members.
Task Lists and Planner Integration
SharePoint task lists and Microsoft Planner boards integrated into team sites. Tasks visible in Teams and SharePoint. Progress tracked without switching between applications.
Shared Calendars and Events
Team calendars embedded in SharePoint sites. Events visible in Outlook and Teams. Meeting rooms, project milestones, and team events managed in one place.
Teams Channel Integration
SharePoint team sites connected to Microsoft Teams channels. Files, pages, and lists accessible directly from Teams tabs. No context switching required for day-to-day collaboration.
Project Site Templates
Standardised project site templates with document libraries, task lists, risk registers, and status pages. New project sites provisioned in minutes with all required components pre-configured.
From audit to structured team sites.
Collaboration Audit
We review how your teams currently collaborate, what tools they use, and where the friction points are. Existing Teams and SharePoint sites reviewed for consolidation opportunities.
Site Architecture Design
Team site structure designed with department heads. Hub site hierarchy agreed. Site templates created. Naming conventions and governance framework documented.
Site Configuration
Team sites created using your agreed templates. Document libraries configured. Task lists and calendars added. Teams integration enabled. Permissions applied.
Teams Integration
SharePoint sites connected to Teams channels. Tabs configured for key libraries and pages. File storage verified. Channel notifications configured.
Team Training
Each team trained on using their site for day-to-day collaboration. Common workflows demonstrated. Champions identified and supported. Adoption monitored.
Governance and Review
Site lifecycle policies applied. Inactive site reviews scheduled. Usage reports reviewed quarterly. New site requests managed through agreed provisioning process.
Team sites delivered for UK organisations.
Construction Company, Birmingham
A construction firm managed 15 active projects simultaneously. Each project had documents scattered across email, a file server, and individual OneDrive accounts. Project managers could not find current drawings.
SharePoint project site template deployed. 15 project sites created from template. All project documents migrated. Teams channels connected to SharePoint sites. Project managers reported 70 percent reduction in time spent locating documents.
Accountancy Practice, Leeds
A 60-person accountancy firm had separate Teams for each department but no consistent structure. Document libraries were unorganised and permissions were inconsistent across teams.
Hub site architecture deployed with department team sites connected to a central hub. Consistent document library structure applied across all sites. Permissions framework standardised. Navigation unified across all sites.
NHS Trust, North West
A healthcare trust needed project sites for 30 improvement projects running simultaneously. Each project needed the same structure but with project-specific content and permissions.
Standardised project site template created with document library, risk register, action log, and status page. 30 project sites provisioned from template in one day. Project governance improved significantly.
Ready to give every team a structured space?
Book a free collaboration assessment. We will review how your teams currently work, identify the biggest friction points, and give you a clear plan for SharePoint team sites that improve how your business collaborates.