Stop overpaying for licences you are not using.
Most UK businesses are paying for software they do not use, renewing at prices they should not accept, and missing renewals they should have planned for. We fix all three.
Full control of your licence estate from audit to renewal.
We manage every aspect of your software licence estate so you always know what you have, what you are paying, and when renewals are due.
Full Licence Audit
Every software licence, SaaS subscription, and maintenance contract catalogued and assessed. Usage data reviewed to identify unused, underused, and duplicate licences across your entire estate.
Renewal Calendar and Alerts
All renewal dates tracked in a central calendar with advance alerts. You are never caught out by an auto-renewal or an expired licence. Renewals managed proactively, not reactively.
Licence Rationalisation and Cost Reduction
Unused and duplicate licences identified and eliminated. Right-sizing recommendations produced for every major licence agreement. Most clients reduce their software spend by 20 to 30% in the first year.
Vendor Negotiation at Renewal
We negotiate on your behalf at every renewal. Pricing challenged, terms reviewed, and alternatives assessed. You never renew at the same price without knowing whether a better deal exists.
Compliance and Audit Readiness
Licence compliance maintained across your entire estate. Audit-ready documentation produced and maintained. You are never exposed to a software audit finding you are under-licensed.
Usage Reporting and Optimisation
Regular usage reports produced for all major licence agreements. Trends identified and recommendations made to optimise your licence estate as your business changes.
From audit to ongoing management in six steps.
Licence Discovery and Audit
All software licences, SaaS subscriptions, and maintenance contracts discovered and catalogued. Usage data collected and analysed for every major agreement.
Rationalisation Assessment
Unused, underused, and duplicate licences identified. Right-sizing recommendations produced. Estimated savings calculated before any changes are made.
Renewal Calendar Creation
All renewal dates mapped into a central calendar. Advance alert schedule agreed. Responsibility for each renewal assigned and documented.
Rationalisation and Negotiation
Approved rationalisation changes implemented. Renewal negotiations commenced in advance of each renewal date. Alternatives assessed where appropriate.
Compliance Documentation
Licence compliance documentation produced and maintained. Audit-ready records kept for all agreements. Compliance status reviewed quarterly.
Ongoing Management and Reporting
Monthly usage reports produced. Recommendations made as your business changes. Annual review of the full licence estate to identify further optimisation opportunities.
How we have helped UK businesses.
SaaS Sprawl Resolved for a Manchester Agency
A 35-person digital agency in Manchester had accumulated over 40 SaaS subscriptions across different departments. No central oversight existed and several tools were duplicating functionality.
Full licence audit completed. 12 duplicate or unused subscriptions cancelled. Annual saving of 28,000 achieved. Renewal calendar created and managed centrally. No further unplanned renewals.
Microsoft Licensing Optimised for a Yorkshire Manufacturer
A Yorkshire manufacturer was paying for Microsoft 365 E3 licences for all 200 staff, including warehouse workers who only needed basic email access.
Usage audit completed. Licence mix rationalised. 80 E3 licences replaced with F3 licences. Annual saving of 34,000 achieved with no reduction in functionality for any user group.
Audit Preparation for a Lancashire Professional Services Firm
A Lancashire accountancy firm received a software audit notice from a major vendor. They had no central licence records and were concerned about their compliance position.
Emergency licence audit completed in five days. Compliance position established. Minor under-licensing identified and resolved before the audit. Audit completed with no findings and no penalties.
Find out how much you are overpaying with a free licence audit.
Our initial licence audit is free. We review your current estate, identify savings opportunities, and give you a clear picture of what you are paying versus what you should be paying.