ICO Registration Check

Unsure of whether you need to register with the ICO or think you may be exempt? Use our quick criteria check and we’ll email you the results – as well as how to proceed.

You should select ‘Yes’ to this question if you operate a dash-cam on or in your work vehicle. If the dash-cam is also used for work purposes it will not be considered as ‘domestic’ so you are likely to need to register and pay a data protection fee to the ICO unless you are exempt.

‘Processing’ is a very broad term which describes anything you can do with personal information, including (but not limited to):

  • collecting;
  • recording;
  • organising;
  • storing;
  • using;
  • retrieving;
  • altering;
  • erasing; and
  • disclosing.

    ‘Personal information’ means any detail about a living individual that can be used on its own, or with other data, to identify them.

    Electronic processing’ is any processing of information that uses computers, including cloud computing, desktop PCs, laptops and tablets. It also applies to any other system that can process information automatically, including:

  • CCTV systems;
  • digital cameras;
  • smartphones;
  • email;
  • credit card machines;
  • call logging and recording systems;
  • clocking-in machines;
  • flexi-time systems; and
  • audio-visual capture and storage systems.
  • CCTV systems;
  • digital cameras;
  • smartphones;
  • email;
  • credit card machines;
  • call logging and recording systems;
  • clocking-in machines;
  • flexi-time systems; and
  • audio-visual capture and storage systems.

  • Staff administration (including payroll); You only hold the personal information of the people you need to for your staff administration.

    Answer ‘No’ if you only process information on behalf of another organisation.

    If you need to determine if your organisation is a data controller or a data processor, please read our guidance here.

    Our controllers and processors checklist may help you further.

    Judicial functions;

  • elected representative functions
  • personal, family or household affairs not connected to commercial or professional activities (including CCTV to monitor your domestic property, even if you are capturing images outside the boundaries of your property); or
  • to maintain a public register (ie you are required by law to make the information publicly available).

    Answer ‘Yes’ if your organisation was established for not-for-profit making purposes and does not make a profit. Also answer ‘yes’ if your organisation makes a profit for its own purposes, as long as the profit is not used to enrich others. You must:

  • only process information necessary to establish or maintain membership or support
  • only process information necessary to provide or administer activities for people who are members of the organisation or have regular contact with it;
  • you only hold information about individuals whose data you need to process for this exempt purpose
  • the personal data you process is restricted to personal information that is necessary for this exempt purpose

    You must answer ‘No’ if you use CCTV for crime prevention.

  • Accountancy and auditing eg you're an accountant
  • Administration of justice - including police and probation boards
  • Administration of membership records
  • Advertising, marketing and public relations for others
  • Charities - including housing associations
  • Childcare ie childminder
  • Constituency casework
  • Consultancy and advisory services
  • Councils
  • Credit referencing
  • Crime prevention and prosecution of offenders (including CCTV systems)
  • Debt administration
  • Education – including schools
  • Emergency services - including ambulance and fire service
  • Financial services and advice
  • Health administration and provision of patient care - including medico legal, pharmacists, optometrists and dentists
  • Insolvency practices
  • Insurance administration
  • Journalism, media and TV / radio stations
  • Legal services
  • Loyalty cards
  • Mortgage/ insurance broking
  • Pastoral care
  • Pensions administration
  • Personal information processed by or obtained from a credit reference agency
  • Private investigation
  • Property management - including the selling and/ or letting of property
  • Recruitment
  • Research
  • Social - including networking sites or dating agencies
  • Software development - including web hosting and design or IT support
  • Trading and sharing in personal information
  • Training

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